When you are preparing to relocate your office, there are a multitude of tasks and logistics to organize. To ensure that it goes smoothly, you should hire a San Jose company, such as Mont-Rose Moving, that has experience in providing seamless office relocation services. Because we have assisted with many moves, we can tell you just how to prepare for an office move so that you and your employees are all on the same page for a successful transition.

Develop a Plan

In order to keep everything organized, it is important to sit down with a team to develop your plan of action. The plan should separate the move into phases and delegate jobs to different team members. It should also include a checklist so that nothing is forgotten. While you have the time and attention of everyone working on the move, you should discuss any discrepancies or dependencies and determine appropriate solutions ahead of time.

Set Time-frame

Because time is one of the most important resources in business, you should set a time-frame that works best for your company and its circumstances. You should a lot enough time to get everything done without creating a stressful environment, but you don’t want to drag things out and waste other resources. A move coordinator can help you speed up the process and identify gaps in your timeline, so it is important to get them involved as early as possible.

Review Occupancy

Whether you are moving to a larger or smaller space, you should take some time to review how many employees you have in each department and how many you will need in the future. This information can help you in the next step of creating your floor plan by ensuring that you have enough space for each department. It can also help you determine whether or not you have overcrowded or unused area and how you can remedy that problem.

Create Floor Plan

Once you have determined the amount of space you need for each department, you can start to work on an efficient floor plan. Working with a team of experienced movers can help you develop a plan that maximizes your space by helping you identify fixtures, outlets, and other items that could affect your plan. With a site survey done by a professional, you can come up with a plan for your workstations, equipment, offices, and much more.

Determine Budget

Since we’ve already covered one of the most important resources in business, it’s time to discuss the other: money. Money plays a large role in all of the above steps. While you are making your plan, you should simultaneously consider your budget. The amount of expenses your business can handle will help you determine how much you can afford to spend on moving, cleaning, leaving your old space, and more. Your budget could also include projects that would be convenient to complete along with your move, such as technology or furniture upgrades.

If you are still overwhelmed at the thought of taking on an office relocation, take a deep breath and contact our San Jose moving company, Mont-Rose Moving today. You can give us a call to speak with one of our knowledgeable representatives, or you can fill out our online form to request a free, no-obligation moving quote.

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